Office Administrator

Location: Bristol, UK – Onsite

Reports to: Executive Assistant to Directors

About the Company

ARCA Resourcing is working on behalf of a high-growth, technology-driven client based in Bristol. The company operates in a fast-paced, innovation-led environment, delivering high-performance systems and solutions to a global customer base.

Known for its collaborative and hands-on culture, the business has built a strong reputation for technical excellence and continuous development. With an expanding team and growing international presence, it offers a dynamic and rewarding place to work.

The Role

We are looking for a proactive and highly organised Office Administrator to support the smooth running of our client’s day-to-day operations. Working closely with the Executive Assistant to Directors, the successful candidate will provide essential administrative and facilities support across the organisation.

Key Responsibilities

• Manage and coordinate travel bookings, including international arrangements, accommodation, and local transport
• Prepare meeting spaces and organise refreshments for on-site meetings and client visits
• Greet visitors and coordinate hospitality arrangements as required
• Maintain stock levels of office supplies and consumables, ensuring timely reordering
• Assist with office layout planning, desk setup, and moves, including support during periods of expansion
• Keep IT equipment records and asset tracking systems up to date
• Sort and distribute incoming post and deliveries
• Provide general administrative support across office operations, facilities, and health & safety functions
• Support staff offboarding processes, including equipment return and organising farewell arrangements
• Manage the signing process for visitor NDAs
• Assist with planning and coordination of internal social and team events

Key Skills and Experience

• Previous experience in a similar office-based administrative role
• Excellent organisational skills and the ability to manage multiple tasks
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and ability to work with minimal supervision
• Discreet, professional, and trustworthy when handling sensitive or confidential information
• A proactive approach with a positive, can-do attitude

Why Apply?

This is a fantastic opportunity to join a thriving and collaborative company that values initiative, teamwork, and continuous improvement. You’ll be a key part of a growing organisation where your work will directly contribute to a positive and efficient working environment.